Purchase Order Approval Process | Purchase Approval Software

Stop Wasting Time with Inefficient Purchasing Processes

You probably arrived here because your purchase order approval process needs help. Your employees and supervisors will likely spend too much time dealing with paperwork, Excel files, emails, phone calls, etc. However, you’re dealing with purchase orders; it’s just not working, and you’re looking for purchase approval software to improve your process.

Why Do Purchase Orders Cause Headaches?

A purchase order requires a series of tasks to be performed across multiple department silos. Anytime a process crosses departments, complexity increases.

Without a consistent workflow, everyone understands and follows, and requesters and approvers tend to follow their processes (usually in their best interests).

The risks of slow or mis-approved purchase orders can be significant, causing work delays and lost revenue. Incorrectly approved orders can lead to disciplinary action and waste.

How Nutrient Workflow Helps with Purchase Approvals

• Establish a consistent, repeatable process for all purchase requests.

• Avoid missing, inaccurate purchase information.

• Streamline approvals with alerts, reminders, and escalations.

• Ensure compliance with organizational/legal requirements.

• Provide transparency and granular reporting on activity.

• Give employees an improved purchasing experience.

Fix Your Purchasing Workflow and Then Fix More

Nutrient Workflow isn’t limited to improving purchase order approvals. There’s a good chance you have other finance workflows that need to be streamlined and automated. That’s why we built our workflow platform to be flexible and scalable enough to handle any process that needs improvement.

Purchase Order Process Examples

Here is a simple purchase order process that includes a form, an approval level based on the amount, a PO generator, and a data push to the accounting system of record.

Complex Purchase Order Process

This example is a much more complex process that involves several layers of approval and checkpoints.

Purchase Order Form Example

This is an example of a purchase order form that includes a vendor lookup, vendor request subprocess, and the ability to paste rows from a spreadsheet into the line item grid.

Frequently Asked Questions about Purchasing Approval Software

How does pricing work?

Nutrient Workflow is subscription-based, and you only pay for the users in the system who need to administrate the software, make approvals, track performance, and manage tasks. Our pricing allows you to name a specific number of users or use a concurrent, unlimited-user approach with a set number of users in the system simultaneously.

Is the software customizable?

Yes! Nutrient Workflow is designed to be flexible since no two purchasing processes are the same. Whether you have one level of approvals or dozens of levels, you can use business rules to route approval requests however you need to. This also includes complex logic like routing based on the amount, requester, location, etc. You have complete freedom to design your process.

Can I integrate the software with my accounting system?

Nutrient Workflow can integrate with most accounting systems through our REST-based API. You can push and pull data between systems, trigger events based on other applications, and push data into business intelligence systems for additional analysis.

Ready to Automate Your Purchasing Workflow?

We have a library of resources to help you on your journey to an automated purchasing workflow.

• Workflow Tools and eBooks

• Workflow Ideas Weekly Email Newsletter

• Product Videos

• Request a Live Demonstration